Satisfactory Academic Progress (SAP) for Financial Aid Eligibility

Overview

Both federal and state governments require each educational institution to define standards of progress for students seeking financial aid. All students who wish to qualify for financial aid while attending John Wesley University will be assessed on criteria including minimum grade point average, minimum semester credit hour completion rate, and completion of a degree within a maximum time frame. While financial aid Satisfactory Academic Progress (SAP) and JWU Academic Progress have similar standards, they are two separate measures of a student’s academic success. A student may not have the same academic and SAP standings. For more information on academic standing as well as a complete look at Satisfactory Academic Progress, please refer to the Academic Catalog.

  • These standards are applied uniformly to all John Wesley’s financial aid applicants. If a student meets these standards, he or she is eligible to be considered for financial aid. If a student does not meet these standards, he or she is not eligible to receive financial aid. Procedures for re-establishing financial aid eligibility are described in this policy statement.
  • Financial aid is defined as all federally-funded aid programs, all state-funded student assistance programs and institutional aid (all aid subject to federal, state, and institutional policies).
  • Any current student may choose to attend John Wesley without receiving financial aid. Any time a current student applies for financial aid, he or she will be evaluated for compliance with the cumulative completion rate requirement of the Satisfactory Academic Progress Policy. If the student fails to meet the cumulative completion rate requirement, he or she will be coded as non-compliant with the SAP policy for financial aid. If the student then wants to be considered for financial aid, he or she must submit a satisfactory academic progress appeal for consideration.

In this policy, “eligible for financial aid” means that a student meets the standards of the Satisfactory Academic Progress Policy for Financial Aid. A student must also meet all other financial aid requirements in order to receive financial aid. The Financial Aid Office measures SAP at the end of each academic term (fall and spring). If the student meets the SAP policy criteria, they are eligible to receive federal student aid funds in the following semester of enrollment. If the student does not meet the SAP Policy, one of the following SAP Status designations will be assigned to the student.

Conditions for Meeting Satisfactory Academic Progress Policy

Qualitative Measure

Minimum GPA

Undergraduate students must maintain a cumulative grade point average of 2.0.

Graduate students must maintain cumulative grade point average of 3.0.

  • Students on Academic Probation are eligible to receive financial aid.
  • Financial aid will be cancelled immediately for any student who is suspended or dismissed.

Quantitative Measure

Percentage Completion Rate

In order to meet the quantitative standard students must complete 67% of the hours registered for at the end of the drop/add period. Withdrawals, incompletes, repeated courses, failure grades, and transfer hours will count as attempted coursework. Please note: completion rates are not rounded up to meet progress. If a student has a completion rate of 66.666%, they are not meeting the minimum 67% federal requirement.

The Drop/Add period typically ends on the third (3) business day from the start date of the semester at 12pm Noon. All changes to the semester schedule after this period are considered credits attempted but not completed.

Maximum Time-frame to Complete a Degree

The maximum allowable time-frame for receiving aid is equal to 150% of the length of your academic program. For example, if you are pursuing a Major that requires 127 credits for graduation, you would reach the maximum time-frame at 191 credits attempted. If you are a transfer student, your accepted transfer coursework will be counted in the maximum time-frame. You can repeat a course, but the credits will also be applied toward the maximum time-frame. Once the student reaches the maximum time-frame allowed the student will be ineligible to receive financial aid.

All Unearned Credits

Students attempting at least half-time level credits who earn no credits for the term will be placed on financial aid suspension. This is regardless of whether or not a student was in warning status the previously enrolled semester.

Break in Enrollment

When a student has a break in enrollment and is readmitted, the SAP status for prior terms will apply. For example, if a student is placed on financial aid suspension at the end of the Spring term, does not return in the Fall term, and is readmitted the next Spring term, the student will continue in a financial aid suspension status for that term. This is regardless of how long the student breaks enrollment or whether a student attends another institution during the break.

Failure to Meet Satisfactory Academic Progress (SAP)

Below is a listing of SAP statuses and definitions:

  • Good – Students who meet the standards are in good standing and are financial aid eligible.
  • Warning – When a student fails to meet one of the standards, they are placed into warning status and are given one semester in which to progress and meet the standards necessary for good standing. Students in warning status remain eligible for financial aid for a one semester grace period. If a student fails to meet the SAP requirements during this one semester grace period they will no longer be eligible for financial aid.
  • Suspension—When students in warning status fail to meet the standards required for good standing, or when a student earns no passing credit during a semester, they fall into suspended status and are no longer eligible for financial aid. Suspended students may file an appeal; although, submitting an appeal does not guarantee approval and the committee’s decision is final. If the student’s approved, an academic plan of action will be created and the student may be able to receive financial aid. (Individuals whose appeal is denied for financial aid may continue to enroll as a self-pay student as long as they are not on academic suspension as well.)
  • Probation – Based upon the outcome of the SAP appeal, students may be placed on Probation. Probationary students may continue to be eligible to receive financial aid, but are subject to interventions designed to support academic progress. This is the status of a student whose appeal has been approved.
  • Approved/Probation—When a student’s appeal is approved, the student has one or more semesters to bring up his or her cumulative GPA and completion rate back to the minimum requirements. The academic dean or the student’s academic advisor will create an Academic Plan of Action, during which the student has a plan to raise their GPA and/or completion rate. While on Probation, the student may again use financial aid. The student’s GPA and completion rate will be reviewed at the end of each semester against the Academic Plan of Action and overall SAP standards. If the student has successfully completed the plan of action and/or is now meeting the overall SAP standards, he or she has regained their financial aid eligibility for the following semester. If the student does not meet both standards, they are again in suspension status and may re-appeal.