Below are the statements John Wesley University provides to comply with regulations and make sure that all information is clear. If you have further questions, please check with our Financial Aid office.
Financial assistance to students from Federal Title IV funds is awarded under the assumption that the student will attend John Wesley University for the entire payment period for which the assistance is awarded. If the amount disbursed to the student is greater than the amount the student earned, unearned funds will be returned. If the amount disbursed is less than the amount the student is eligible to received, the student will receive a post-withdrawal refund of the earned aid.
When a student withdraws from attending John Wesley and received financial aid from any of the Title IV programs, the institution will process the Return To Title IV worksheet using the Departments software. This process is done up to the 60% point of the payment period in which the aid was received. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV aid received during the payment period. A student who receives a cash disbursement to assist with living expenses and then withdraws, drops out, or is expelled, may be required to repay money to the aid programs. Refund refers to money paid toward school charges that must be returned to the financial aid source due to withdrawing from school. John Wesley University has designed the following policy and procedure to ensure proper accountability when a student leaves.
Financial Aid Disbursement Information
To be eligible for a disbursement of aid, you must meet all disbursement requirements. Some of the general disbursement requirements include:
- Submission of all required documents
- Meeting all satisfactory academic progress requirements
- Maintain enrollment in a minimum of 6 units for most aid programs (4.5 credits for graduate and 3 credits for doctrine students to receive student loan funds)
- After fees have been settled, any difference is refunded to the student via ACH Direct Deposit or in a check mailed to the student. ACH Direct Deposits and the mailing of the checks to students are handled by the Business Office.
- Pell Grant funds are disbursed based on the enrollment status at the time of disbursement.
When a student receiving federal aid ceases attendance the withdrawal date (as defined by federal regulations) will be used to determine the charges to the student.
The student must initiate the process of withdrawal (official withdrawal) by completing the required form.
If a student ceases enrollment without contacting the institution, the attendance class roster will be used (administrative withdrawal) to determine the last date of attendance.
Refund Distribution of Financial Aid Recipients
The institution is responsible for calculating the percentage and amount of Title IV assistance the student did not earn and return the funds to the respective programs. The returned funds must be refunded to the following resources in specific order until the amount of the school’s responsibility has been satisfied. The order is:
- Unsubsidized Federal Direct Loans
- Subsidized Federal Direct Loan
- Federal Direct PLUS Loans
- Federal PELL Grant
- Other Title IV Assistance and other aid awarded
When a student withdraws from John Wesley University, the procedures listed below should be followed:
- A student is required to initiate the withdrawal process by obtaining the “Withdrawal Form” from the Registrar’s Office. The student must take the “Withdrawal Form” to their Advisor and the respective offices listed. It is the student’s responsibility to verify that the Financial Aid Office (FAO) or Business Office receives this form to perform a refund calculation.
- The FAO and Business Office will complete the appropriate refund/repayment calculations using the Departments worksheet. Once the appropriate refund amount has been determined, the refund will be allocated in the federally required order. John Wesley University will distribute or return the funds within the 30 day requirement.
Refund Policy for all Students
Due to the fact that there is not an established policy from the State of North Carolina and/or from the Accrediting Association of Bible Colleges, the Financial Aid Office calculates the return of funds by using the Return to Title IV Worksheet and software provided by the Department to determine whether the student has earned federal aid awarded. The following determinations are done using the worksheet:
- Determine the percentage of the enrollment period completed by the student. (Days attended /Days in payment period= percentage completed) If the calculated percentage exceeds 60%, then the student has earned all Title IV aid for the period.
- Apply the percentage completed to the Title IV aid awarded to determine the student’s eligibility for aid. ( Total aid disbursed x percentage completed = earned aid)
- Determine the amount of unearned aid to be returned to the Title IV programs. (Total disbursed aid – earned aid = unearned aid.)
- Determine who is responsible to return the aid. (Institution or student). Notify student if they must return aid, and update student’s withdrawal status in NSLDS system.
- Return the Institutions portion based on the type of aid disbursed to the appropriate programs within 30 days in the order mentioned below.
Financial Aid Disbursement and Credits Notifications
According to Federal regulations there are two ways that the University must notify students of disbursing funds to students’ accounts.
1. A general notification to all students receiving Financial Aid funds, i.e. individual award letters or notifications.
2. A notice to students that funds are disbursed and credited to their accounts, i.e. loans disclosures statements from lenders and school’s email notifications of funds credited or posted to students accounts.
New Students or New Borrowers Disbursements and Credit Notifications
1. Award notifications are sent via mail
2. Students must respond within 14 days that award notifications are dated
3. Complete online Entrance Counseling and Master promissory at www.studentloans.gov
4. All financial aid will disburse on the last day of stop/add except the very 1st disbursement for new borrowers of Federal Loans will disburse 30 days after the start of classes.
5. Students must notify the Office of Financial Aid of all other aid for processing
6. Students will receive a Disclosure Statement from Direct Loans which will indicate the date the loans are expected to disburse to the school, each year this date will change.
7. If any increases or decreases adjustments are made to the students Financial Aid awards the school they will send a written notification via email to the students or parents. Once the changes are credited to the account an additional email notification will occur. Also, a Loan Disclosure Notice will be sent if adjustments consist of loans. New disbursement dates will be included.
8. Students and parents have the right to cancel all or any portion of their Federal loand or disbursements and must notify the University no earlier than 30 days before and no later than 30 days after crediting the student’s account by submitting a signed and dated request. This also applies to other Financial Aid.
Continuing or Returning Students Disbursements and Credits Notifications
1. Students will receive an award letter.
2. Students must respond within 14 days that award notifications are dated by accepting or declining loan offers
3. Students are to accept or decline the subsidized or unsubsidized student loan offers.
4. Federal aid including loans will disburse to students’ accounts on the last day of drop/add each semester.
5. Students must notify the Office of Financial Aid of all other aid for processing
6. Students will receive a Disclosure Statement from Direct Loans which will indicate the date the loans are expected to disburse to the school, each year the date could change and the Business Office will notify students of funds credited to student’s accounts.
7. If any increases or decreases adjustments are made to the students Financial Aid awards the school will send a written notification via email to the students or parents. Also, a Loan Disclosure Notice will be sent if adjustments consist of loans. New disbursement dates will be included.
8. Students and parents have the right to cancel all or any portion of their Federal Loans or disbursements and must notify the University no earlier than 30 days before and no later than 3 days after crediting the student’s account by submitting a signed and dated request to the Office of Financial Aid. This also applies to other Financial Aid.
NOTE: Due to the ever-changing nature of financial aid, please consult John Wesley U’s Financial Aid Office regarding the latest regulations and requirements for applying for financial aid.